REVISED CONSTITUTION & BY-LAWS
of KENTUCKY NUT GROWERS ASSOCIATION
Article 1: This society shall be known as the Kentucky Nut Growers Association. It is strictly a non-profit organization.
Article II: The Purposes of this association shall be to promote interest in nut bearing trees; research in their breeding and culture; dissemination of educational material and information; and to encourage locating and reporting of promising seedling trees which may be adaptable to the regions represented by the membership.
Article III: Membership in this association shall be open to all persons interested in supporting the purposes of the association. Classes of members are: Dues paying members and honorary. Application for membership shall be presented to the treasurer in writing, accompanied by the required dues.
Article IV: The elected officers of this association shall consist of a President, Vice-President, Secretary, Recorder, Editor/Publisher, and a Treasurer.
BOARD OF DIRECTORS
Article V: The Board of Directors shall consist of the elected officers, the two preceding presidents, and others as may be elected by the membership to give representation to the various regions making up that membership.
AMENDMENTS TO THE CONSTITUTION
Article VI: This constitution may be amended by a two-thirds majority of the members present at the spring meeting. Notice of any amendment must have been made at the previous meeting, or or have been printed in the Spring edition of the quarterly newsletter "The Kentucky Colonel's 'Kernel."'
Section 1 -MEMBERSHIP
Article I: Regular Members: Persons who are interested in the objectives of the association and pay annual dues of $5.00 or bi-annual dues of $8.00.
Article II: Honorary Members: Those who the association has elected as honorary members in recognition of special service or achievements in the promotion of nut tree culture. One honorary member may be designated the 'Dean of Kentucky Nut Growers," a life-long appointment as long as that member remains in good standing.
Section II -DUTIES OF OFFICERS
Article I: The president shall preside at all meetings of the association and Board of Directors. He may call a special meeting of the board when necessary to resolve an immediate problem. He shall appoint a historian, and any standing or special committee as may be needed (the nominating committee will be elected by the membership).
Article II: Vice-Presidents: In the absence of the President, the senior Vice-President shall perform the duties of the President.
Article III: Secretary: The secretary shall be the active executive officer of the Association. He shall conduct the administrative functions of the Association, assist in obtaining memberships, and provide information to those requesting it from the Association. He shall report on Association activities at regular and/or special meetings.
Article IV: Treasurer: The treasurer shall receive and record all memberships, receive and account for all money, pay all routine bills and any approved by the president or secretary. He shall give such security as the Board of Directors may require or is otherwise legally required. He shall submit a verified account of receipts and disbursements to the membership at the Spring meeting and other reports as may be required by the Board of Directors. All accounts shall be submitted to an audit committee for an annual examination. The treasurer shall maintain, on a computer, a list of members that can be printed out alphabetically and by county or region. This shall also contain the date of membership expiration.
Article V: Recorder: The recorder shall maintain a notebook containing the Constitution and By-Laws, and minutes of all general and board meetings. At each meeting, he shall present a brief summary of the minutes of the preceding meeting.
Article VI: Editor-Publisher: The Editor-Publisher shall assume the duties of editing, publishing, and mailing the KNGA newsletter. The Editor shall be reimbursed for expenses incurred in producing and distributing the newsletter.
Article VII: The Board of Directors shall manage the affairs of the association between meetings. Four board members, including at least two elected officers, shall be considered a quorum.
Section 111- ELECTIONS
Article I: The annual election to select officers and members of the Board of Directors shall be held at the annual Spring meeting. All persons elected shall serve for one year, or as otherwise elected in succeeding years. The term of office shall begin immediately after the close of the Spring meeting. Except for those serving in the administrative offices of Secretary, Assistant Secretaries and Treasurer, other members of the official staff are limited to three consecutive terms of service.
Article II: A nominating committee shall be elected annually for the purpose of nominating officers and board members for the next fiscal year. Three members will be initially elected to this committee. The first two elected will serve for two years, the third for one year. Members of the committee will select a chairman
Article III: The nominating committee shall present a slate of officers and directors to the membership at the Spring meeting. Other nominations may be made from the floor. After the nominations have been formally made and approved, the election will be held.
Article IV: A quorum at any regular meeting to conduct official business shall consist of fifteen members and must include at least two elected officers.
Article V: All regular members whose dues are paid, and honorary members, shall be eligible to vote and hold office.
Section IV -MEETINGS
Article I: The place and time of meetings shall be selected by the membership in session based upon the recommendation of the meeting site committees. Such other meetings as may become necessary will be called by the President and the Board of Directors. The Spring and Fall meetings are regularly scheduled meetings.
Section V -FINANCIAL AFFAIRS
Article I: The financial year of the Association shall extend from January 30. All annual memberships shall begin January 1 and continue through the following December
Article II: The names of all members whose dues are not paid by July I shall be dropped from membership. Renewal notices shall be inserted inside the last newsletter mailed to a delinquent member.
Article III: The quarterly newsletter shall be sent to only paid members, and to other state nut grower organizations as may be deemed appropriate. Each newsletter shall contain eight pages unless more are specifically authorized by the president or Board of Directors.
Section VI -PUBLICATIONS
Article I: The Association shall publish four newsletters each fiscal year. Newsletters announcing meetings will be mailed to reach members seven to ten days prior to meeting dates. These newsletters are to contain as much current nut information as space permits. Other publications, as authorized by the membership, may be published. Articles rejected by the Editor may be presented to the Editorial committee for reconsideration.
Article II: These publications will be edited by the Editor or with assistance as may be designated by the President or the Board of Directors.
Section VII -AWARDS
Article I: The Association may provide suitable awards for the outstanding contributions and services. Recommendations for awards may be presented to the President and Board of Directors by any member of the association. The awards committee shall review all award recommendations and make specific recommendations to the President and Board of Directors.
Article II: Established herein are the following awards and orders:
A. Presidential A ward. One or more awards may be made each year by the President for outstanding contributions or services. An engraved plaque suitable for a wall decoration will be presented to each person so honored.
B. Order of Grafter. This award will be presented to individuals whom the awards committee have determined to have outstanding propagation skills and are deserving of this special award. A badge or pin in the shape of the state of Kentucky inscribed with the initials and words KNGA -Order of Grafter will be presented to each recipient of this award.
Section VIII -COMMITTEES
As soon as possible, the President shall appoint the following committees:
2. Local Arrangements and meeting site
3. Membership and Publicity
7. Others as may be needed
Section IX -AMENDMENTS TO BY-LAWS
Article I: These By-Laws may be amended at any regular meeting by a two-thirds majority of the members present, provided such amendments shall have been published in the last edition of the newsletter prior to the meeting.
Section X -DISTRIBUTION
Article I: The Constitution and By-Laws will be published in the Newsletter at least every three years. Copies will also be available at any time by presenting a request to the office of the Secretary.
Questions about nut growing or pawpaws?
Contact Dr. Kirk Pomper at: firstname.lastname@example.org or telephone # 502-597-5942
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